Data Entry Assistant

About the Organization

We are a U.S.-headquartered global healthcare data management and digital health analytics organization supporting hospitals, clinical research institutions, pharmaceutical companies, and healthcare technology providers across North America and international markets.

Our platform processes large volumes of healthcare information, including patient records, clinical research datasets, insurance claims, medical billing records, and operational healthcare analytics. The accuracy and integrity of this data are critical for improving patient outcomes, supporting regulatory compliance, enabling medical research, and ensuring efficient healthcare operations.

Operating in one of the most data-sensitive industries, our organization maintains rigorous data quality standards, advanced digital record systems, and strict compliance with healthcare privacy regulations, including HIPAA and international data protection frameworks.

As the healthcare industry continues to digitize patient records and expand data-driven decision-making, maintaining precise and reliable data entry processes has become an essential operational function. Accurate data input ensures the reliability of healthcare analytics, billing operations, research data management, and patient information systems.

We are seeking a highly detail-oriented Data Entry Assistant to support data accuracy initiatives across clinical, operational, and administrative datasets within our healthcare analytics platform.

This is not simply a typing role. This position plays an important role in maintaining the integrity of critical healthcare data systems used by hospitals, research organizations, and healthcare professionals.

Job Function

The Data Entry Assistant will support healthcare data operations by accurately entering, verifying, organizing, and maintaining digital records within secure healthcare information systems and enterprise databases.

The role ensures high standards of data accuracy, regulatory compliance, and operational efficiency within healthcare data environments.

Essential Duties and Responsibilities

• Accurately enter healthcare-related data into enterprise database systems and digital record platforms.

• Verify data accuracy by cross-referencing multiple source documents and digital records.

• Review and correct inconsistencies in patient information, billing data, clinical records, and administrative datasets.

• Maintain data quality standards by performing routine validation and error-checking processes.

• Organize digital documentation and ensure proper classification within database systems.

• Assist in updating patient records, clinical research data, and administrative healthcare information.

• Support data migration and system updates during digital platform enhancements.

• Maintain strict adherence to healthcare privacy regulations and internal data security policies.

• Generate basic reports summarizing data entry accuracy and processing volumes.

• Collaborate with healthcare data analysts and operations teams to resolve discrepancies.

• Assist in preparing datasets used for healthcare analytics, reporting, and compliance audits.

• Maintain confidentiality and security when handling sensitive medical information.

Strategic Support

• Support the organization’s healthcare analytics initiatives by ensuring accurate foundational datasets.

• Assist in maintaining regulatory compliance with healthcare data standards and privacy regulations.

• Contribute to operational efficiency by improving data entry workflows and digital documentation processes.

• Support digital transformation initiatives involving electronic medical record systems.

• Help maintain high-quality datasets used for clinical research and healthcare analytics.

• Assist with quality control processes during large-scale healthcare data integration projects.

Job Qualifications and Requirements

• 1–3 years of experience in data entry, administrative support, or database management roles.

• Experience working with digital record systems or database platforms preferred.

• Strong typing accuracy and data entry speed with close attention to detail.

• Familiarity with Microsoft Excel, database tools, or electronic record systems.

• Ability to manage and organize large volumes of information with accuracy.

• Strong understanding of confidentiality and data privacy practices.

• Experience within healthcare, insurance, research, or administrative environments preferred.

• High school diploma required; associate or bachelor’s degree in business administration, healthcare administration, or related field preferred.

Personal Capabilities and Qualifications

• Exceptional attention to detail and accuracy

• Strong organizational and time management skills

• Ability to maintain focus during repetitive data processing tasks

• Dependable and disciplined work ethic

• Strong communication and collaboration skills

• Problem-solving ability when identifying data inconsistencies

• Professional integrity when handling sensitive information

• Commitment to maintaining high data quality standards

Working Conditions

• Remote work environment with secure digital data systems

• Standard business hours with occasional workload adjustments during major data processing periods

• Data-sensitive work requiring strict confidentiality and compliance adherence

• Collaboration with healthcare analytics teams and data operations personnel

• Use of enterprise database platforms and electronic healthcare record systems

Compensation & Benefits

Total Compensation Package: $100,000 – $195,000 USD

Compensation Includes:

• Competitive base salary within stated range

• Performance-based incentives tied to data accuracy and productivity metrics

• Comprehensive health, dental, and vision insurance

• 401(k) retirement plan with employer contributions

• Paid training and professional development programs

• Remote work equipment and home office support

• Generous PTO and paid holidays

Why Join Us

• Work within a mission-driven healthcare data organization supporting patient care and medical research.

• Gain experience working with large-scale healthcare data systems and digital health platforms.

• Join a collaborative environment focused on data integrity and operational excellence.

• Competitive compensation and benefits within a growing healthcare technology sector.

• Opportunity to contribute to healthcare analytics initiatives that impact patient outcomes worldwide.